Here are a list of tips to help you keep track of this task:

 

Organize Your Student Records

 

Organize some folders for each subject, labeled appropriately.  Science, Math, English, Language Arts, Music, etc.  Keep sample sheets and projects inside each folder.  We typically have two sets of folders.  In one we place worksheets for the year and subjects we want them to master and in the other we place all their work.  Again set up is half the journey.  

 

Organize and Keep Track of Student Grade

 

Keep one folder per class and place any testing materials that you have for your child per class.  This makes it easy to draw up a report card by averaging the grades and giving them a final grade for the year in each course.  You could always use S for Satisfactory, I for Improvement of U for Unsatisfactory.  We encourage you to actually give grades that are averaged at the end of the year.  This is a more accurate assesment of your child's ability compared to their peers within the same age group.  Here is a guide on grading:  https://www.hslda.org/highschool/docs/GradingGuidelines.asp

 

Keep a Reading List

 

Before you have your child reading for the year make a list of the books suggested reading for them to read by grade level.  There are thousands of online resources for you to find material online or your local library.  We recommend you use a an such as kindle to have them read on the go or a free library online.  Make your list every year and follow allow weekly or monthly.  Having a book list preplanned maked the effort less work weekly.  The favorite part of using the online resources is that they not only keep a log of your child's reading material but the date they actually read it.  You can't imagine how beneficial that is to just print out at the end of the year.

 

Formulate a Report Card

 

While you can do this weekly, monthly or yearly this one will take some careful sorting through your child's records.  We suggest you make a monthly grade calculation for all the cumulative work to help you out.  If you did a daily one as your child worked his assignments you would just tally them up and divide how many assignments and it will give you an average.  Calculate every three months to arrive at a grade per quarter.  You should have a total of 4 quarters in which you can repeate the process for a final grade.  If you choose to go simpler you can do one final grade or divide into two quarters.  There is no wrong answer.  However, we suggest you keep it in quarters so if you choose to re-enter your child to a public school setting they will require grades for each semester.

 

Digitally Track your work

 

Keep a digital camera or phone to take lots of pictures.  We really can't stress how useful this can be.  Taking quick shots as your kids work on a project or while on a particular outing not only builds family memories but documents your activities flawlessly.  While keeping their project might be tempting after some time they all seem to fall victim to the trash or misfortunate accidents.  Keeping your images in a folder on your computer with safe back up storage or printed into a flip book keeps are your treasured moments through the years.  This will also serve you come time for your evaluation to demonstrate the extra curricular activities you participated in with your children.  Document every moment.  Whether you are at the beach, park, zoo, in the yard, visiting family your scrap book can be busting at the seams with memories.